Academic Move-In

Here’s hoping you had a refreshing summer and enjoyed some time at the beach.  It’s almost time to welcome your student renters and we would like to share some points to help with a smooth transition and a successful academic year.

Semester and September payments (if a student is on loans) are coming in and are being forwarded to you all month.  Please note, we will not allow a tenant to move into your home if they have not paid the appropriate amount.  Utilities are also being set up at this time.

Move-In Date/Times

For those who have not filled out the move-in day/time form, you must do so now.  Families need to make plans, especially for the holiday weekend and anticipated traffic.  If possible, a Saturday or Sunday move-in would be helpful to reduce travel on Labor Day.  Generally, students are set to move in on Monday, Labor Day. Please fill in this form and make sure to hit submit at the end:  Student Move-In Day/Time Form

House Prep

A house given to a student in good condition comes back to a homeowner in good condition.  With that in mind, we ask you to provide/do the following…

Kitchen
  • Have an appropriate number of dishes, glassware, and silverware for the number of tenants
  • A variety of cookware in good condition
  • Appliances must be in good working order
  • Trash bin/trash bags
  • Leave starter detergents/paper products 
Bedrooms
  • Mattress and box springs in good/clean condition
  • Waterproof/bedbug proof mattress covers
  • Do not leave pillows, blankets, sheets
  • Nightstands
  • Working lamps
Living Areas
  • Flat screen TVs are inexpensive, always well treated and a major marketing feature for students and summer renters
  • Provide working remotes and instructions in necessary
Bathrooms
  • Hang fresh shower liners
  • Provide some bath mats
  • Leave some starter paper products
General
  • House must be left clean
  • NPM will provide working keys for each tenant
  • Exterior door locks must be in excellent working condition
  • Replace all burned out light bulbs and leave extras in the house
  • Change batteries in smoke/carbon monoxide detectors (detectors expire after 10 years; check the date on the back of yours); provide working fire extinguishers in kitchen and furnace room
  • Leave cleaning supplies – working vacuum cleaners, brooms, dustpans, mops, garbage bags
  • Check all faucets, showers, hoses for drips and toilets that constantly run
  • Leave a note welcoming your students with specific notes about your house
  • Tenants will be receiving a home inspection report which we will keep on file; very useful when determining the end of year damage deposit return
Outdoors
  • Leave outdoor furniture and functioning grill
  • Patio umbrellas must be put away for the season
  • Winterize showers/hoses at this time or have a plumber take care of this in the fall (by November).  We have a plumber who routinely does this: Shawn Duguay  (401)332-0987 
  • Narragansett law requires 1 large outdoor trash receptacle with lids per bedroom (flip lids are best). Spray paint/sharpie marker your house number on the lid and can.
  • Trash corrals keep critters from getting into and wind from toppling garbage cans
  • Call rubbish company – primarily Narragansett Rubbish to set up weekly backyard trash and recycling pickup.   (401)783-3177  The tenants have paid for both services
  • Supply a recycling bin (either the blue ones provided by Narragansett Rubbish or a regular trash can properly marked).   Students take recycling very seriously
Fuels and Utilities
  • Fuel tanks must be left full upon the students’ arrival
  • Arrange to have your furnace serviced and cleaned before the season (we can recommend HVAC services)
  • Specify if you have a mandatory fuel provider – otherwise, we are suggesting to work with Superior Plus Energy. With them, oil/propane will be capped at a negotiated price reflecting the volume of houses we provide. Superior’s contact: Ann Moran:  (401)467-6510 ; the first fill-up is offered to you at a low price
  • Contact National Grid  1(800)322-3223  to indicate that tenants will be setting up accounts for the house.  Please keep utilities in your names until September 15; students will be taking them over and will have them started in their names as of their move-in date.  However, the overlap will keep service from being interrupted.
  • All landlords should participate in the “Revert to Landlord” program.  This automatically transfers the accounts back into your names at the conclusion of the lease.  Once students ask for a “final bill,” gas and electric will revert to your name preventing any turn off of service
  • WIFI/Cable Cox boxes must be returned to allow students to initiate their own account.  Verizon customers usually need to arrange for a 3-way conversation with tenant and Verizon to transfer account holder

We know this is a great deal of information and we are here to help you with the transition if needed. Please feel free to contact us with any questions.